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Guidelines for applicants

This document contains detailed information about the application procedure. We strongly advise you to read it before starting to fill in the Application Form.

THE THIRD COHORT IS ONLY OPEN TO EUROPEAN APPLICANTS (TG1,TG2)


Application Form

Application - Word version (.doc)

This form is designed to be an easy and simple way to prepare your application, allowing you to progressively introduce the details and information required. However, please take into account this is not the online application and no applications sent via email will be considered.

You must start your application form by setting your USER name and your PASSWORD. From the beginning, you have to choose the type of scholarship for which you want to receive the support of the Programme.

Depending on their characteristics, all applicants fit in one of the three Target Groups established by the European Commission Programme (more information below). IMPORTANT: The system will classify your application depending on the answers to the eligiblity questions at the beginning of your application. Please answer them taking into account the Target Group you would like to be considered as since some of the applicants could be eligible for two different Target Groups. Each of the Target Groups has scholarships for different types of mobility, so if you apply for an ineligible scholarship your application will be excluded. You can check the scholarships offered in the second cohort on the guidelines for applicants.

The Application Form can be filled in English. Before starting to fill in the Application Form, you must be sure that you have all the certificates and language skills required to attend the sought programme(s). We also strongly advise you to read the Guidelines for Applicants and the FAQs before starting. If an applicant submits more than one application, the system will automatically consider the most recent one.

Note: All documents must be accompanied by a translation into English or the working language at the host university. At early stages of application, non-certified translations are acceptable. Selected candidates, however, will have to provide an official certified translation into English or the working language at the host university of the most relevant documents (transcripts, degree, etc.)

Who can apply?

In order to be eligible to apply to a PHOENIX scholarship, applicants need to fulfill a set of minimum requirements.

General criteria for all types of mobility:

European Students

  • Must be national of one of the eligible European countries;
  • Must have sufficient knowledge of the language of the courses or of one of the languages currently spoken in the hosting countries;
  • Undergraduate students must have successfully completed at least one year of studies at first higher education level
  • Must have not benefited in the past from another scholarship for the same type of mobility under another project under the EMA2-STRAND1.
  • For Target Group 1 (TGI): students need to be registered at one of the European countries HEIs within the partnership at the time of submitting their application to the partnership. Undergraduate students must have successfully completed at least one year of studies in their home institution;
  • For Target Group 2 (TGII): students need either to be registered in a HEI (not included in the partnership) of any European country or to have obtained a university degree or equivalent from a HEI of any European country;
  • Must respect the specific and additional criteria applicable to each type of mobility (undergraduate, master, doctorate, post-doctorate and Academic and Administrative staff).

Third-country Students

  • Must be a national of one of the third-countries covered by the relevant lot;
  • Must have not resided nor have carried out their main activity (studies, work, etc) for more than a total of 12 months over the last five years in any of the eligible European countries at the time of submitting their application to the partnership. This rule does not apply to TGIII candidates.
  • Must have sufficient knowledge of the language of the courses or of one of the languages currently spoken in the hosting countries.
  • Must have not benefited in the past from another scholarship for the same type of mobility under another project under the EMA2-STRAND1 and cannot benefit from more than one mobility activity within the same project. This rule does not apply to Syrian candidates.
  • For Target Group 1 (TGI): students need to be registered at one of the third-country HEIs within the partnership at the time of submitting their application to the partnership. Undergraduate students must have successfully completed at least one year of studies in their home institution;
  • For Target Group 2 (TGII): students need either to be registered in a HEI (not included in the partnership) of the third-country concerned by the lot or to have obtained a university degree or equivalent from a HEI of these third-countries;
  • For Target Group 3 (TGIII): students need to be nationals of one of the third-countries concerned by the lot and be part of the vulnerable target groups.
  • Must respect the specific and additional criteria applicable to each type of mobility (undergraduate, master, doctorate, post-doctorate and Academic and Administrative staff).

Academic and administrative staff

  • Must be a national of one of the eligible countries;
  • For Target Group 1 (TGI): Third-country staff must work in or be associated to one of the third country HEIs participating in the partnership. EU staff must work in or be associated to one of the EU HEIs participating in the partnership;
  • For Target Group 2 (TGII): Third-country staff must work in or be associated to a HEI (not included in the partnership) of any third-country concerned by the lot. EU staff must work in or be associated to a HEI (not included in the partnership) of any European country.
  • The home and host universities and the individual staff must agree on the programme of lectures to be delivered by the visiting staff, on the research activities or on the type of training to be followed.
Specific criteria for all types of mobility offered in the second cohort:
  • Undergraduate students
    Third-country undergraduate students belonging to TGI must have successfully completed at least one year of studies in their home institution.
    European undergraduate students must have successfully completed at least one year of studies at first higher education level.
     
  • Master students
    Master students must have finished their undergraduate studies (Bachelor or equivalent). European exchange Master students must be enrolled at the moment of the application.
     
  • Post-doctorate
    Must have obtained a doctorate degree
  • Academic and Administrative Staff:
    Have to serve at a higher education institution either as academic or administrative employees.

    Academic/Administrative Staff: both academic and administrative staff should contact their respective counterpart at the host university in order to accordingly draw up their teaching/working plan.

It is noteworthy to mention that in addition to these criteria there may be other defined internally by each partner institution of the project, so applicants must make sure to ask the contact person of the institution about the specific eligibility criteria established either in their home institution (if applicable) or in the host institution(s) which they intend to apply to. IMPORTANT: Some host universities may have early pre-admission periods. Please make sure to check this on the academic offer and contact the host institution if you have doubts.

Other relevant information

Third-countries covered by the relevant lot:

  • Palestine
  • Jordan
  • Lebanon
  • Syria

Definition of Target Group

Depending on their characteristics, all applicants fit in one of the three Target Groups established by the European Commission Programme (more information below). 

IMPORTANT: CHECK THE  DISTRIBUTION OF SCHOLARSHIPS PER TARGET GROUP IN ORDER TO AVOID MISTAKES SELECTING A TYPE OF MOBILITY THAT IS NOT OFFERED TO YOUR TARGET GROUP.

TARGET GROUP 1

  • Nationals of the third-countries concerned by the geographical lot who are registered/work in one of the third-country HEIs that is a member of the partnership.
  • National of European countries who are registered/work in one of the European HEIs that is member of the partnership

 TARGET GROUP 2

  • Nationals of the third-countries concerned by the geographical lot, who:
    • Are registered/work in a Higher Education Institution not included in the partnership.
    • Have obtained a university degree or equivalent by a Higher Education Institution of any European country or third country concerned (Jordan, Lebanon, Palestine or Syria) (students only).

TARGET GROUP 3

  • National of Jordan, Lebanon, Palestine or Syria who are in particularly vulnerable situations, for social and political reasons. For example:
    • Having a refugee status or asylum beneficiaries (international or according to the national legislation